How to: Suggest Vendor Payments

In the Payment Journal window, you can use a function to suggest payment lines according to your settings, such as payments that are due soon or payments where a payment discount is available.

To benefit fully from the Suggest Vendor Payments function, you must first prioritize your vendors. For more information, see How to: Prioritize Vendors.

Vendor entries that are not marked On Hold are not included in the batch job.

Important: If you want to take advantage of payment discounts and have entered an available amount, the amount will be used for prioritized overdue vendor entries first in order of priority, and then for overdue vendor entries that are not prioritized, and finally for open vendor entries that qualify for payment discounts in order of vendor number.

To use the Suggest Vendor Payments function

1. In the top right corner, choose the Search for Page or Report icon, enter Payment Journals, and then choose the related link.
2. Open the relevant journal, and then choose the Suggest Vendor Payments action.
3. Fill in the fields as necessary. Choose a field to read a short description of the field or link to more information.
4. Choose the OK button.

To insert the due date as posting date on payment journal lines

When you use the Suggest Vendor Payments batch job to create payment lines for your vendors, you can fill two special fields to make sure that the generated lines use the due date to calculate the posting date. These fields are Calculate Posting Date from Applies-to-Doc Due Date and Applies-to-Doc Due Date Offset.

Important: You cannot use the Calculate Posting Date from Applies-to-Doc Due Date field together with the Find Payment Discounts field or the Summarize per Vendor field. The reason is that if the posting date is based on the due date, then some payment discount may not be calculated correctly, because the posting date could occur after the payment discount date. Also, if the calculated posting date occurs in the past, then the posting date will be moved up to the work date, and a warning is displayed.

Alternatively, you can also manually create payment lines using the due date to calculate the posting date. After you have applied vendor ledger entries, you can use the Calculate Posting Date action. This will update the posting date on the journal line with the due date of the related purchase invoice. For more information, see How to: Apply Purchase Transactions Manually.

Note: If the purchase invoice is overdue, then the posting date will be set to the work date, and the font on the line will change to red color.

See Also

Manage Payables
Make Payments
Work with General Journals

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